Volunteering
Apply to Volunteer
You will need a registration account to apply. The earlier you sign up, the more times and tasks are available for you to ask for!
Please note you must be 18 years or older to volunteer.
Open Meetings
Open meetings are designed for new people to interact with planning staff, make suggestions, and participate in discussions. They’re usually held at 6PM (Pacific time) on the third Friday each month through Discord, or at the GSR (the room varies). Online participation is encouraged and appreciated via a YouTube Audio Stream.
Meeting attendance is not a requirement to be part of Staff/Volunteer, though it’s strongly encouraged to at least read the agendas to stay up to date with the convention.
Volunteer Guidebook
The volunteer guidebook contains a lot of useful information, and helpful instructions on how certain tasks are done. It’s a living document, so reference it often for the most up-to-date information.
Consider making a copy of the volunteer guidebook on your phone on Sunday or Monday of the convention, in case internet access becomes unreliable (which it often does, with so many people using it).
Rewards
Recruit
Recruits are unproven people we haven’t worked with yet. If we don’t know you yet, you will be a Recruit for at least a year while you prove your reliability.
When you sign up, we will build your schedule around the hours you’re willing to volunteer. If we run short on people outside your scheduled times, you may get a phone call or Telegram/Slack message asking for help.
4 Hours
- Love and Adoration
- A special thank-you gift
- Three meal vouchers
8 Hours
- Three more meal vouchers
- Guaranteed access to hotel booking for BLFC 2025
- 25% discount at the BLFC Con Store
12 Hours
- A refund of your attendee level badge (post-con), OR
- Access to the Thursday night Staff Appreciation Social Event (may change) (See the Volunteer Desk to select this)
Over 12 Hours
- Nothing. This is to discourage recruits from overworking themselves and missing the con.
Staff
Staff are people we know well enough to rely on. For Staff, the success of the convention comes first. Staff have previously proven commitment to their schedule. Staff are called upon to fill unexpected schedule gaps, to “do whatever it takes.”
Staff must apply and be approved before the con, must be known to be reliable, and are usually either people we’ve worked with before, or well-established staff members from other conventions.
Staff members don’t have to be leads (though leads do have to be staff).
12 Hours
- Love and Adoration
- Guaranteed access to hotel booking for BLFC 2025
- Priority for the both the Staff* (3rd) and noisy floor (4th floor)
- A special thank-you gift
- A free attendee-level badge
- Six meal vouchers
- Discounted Sponsor/Super Sponsor registration (you always get the early bird price)
- Immediate access to Dealers Den right when it opens - no waiting in line
- 25% discount at the BLFC Con Store
- Access to the Thursday night Staff Appreciation Social Event (may change)
16 Hours
- Badge upgraded to Sponsor level. (or a refund of that level)
- One night removed from your Hotel bill (See Hotel Reward for more info)
20+ Hours
- Badge upgraded to Super Sponsor level. (or a refund of that level)
* While the Quiet floor has been renamed to the Staff floor, it is still requested that noise is kept to a dull roar, and room parties are not allowed.
Hotel Reward
In order to receive this reward, you must do all of the following:
- You must qualify as a staff member; this reward is not available to recruits.
- You must be approved as a staff member pre-con; at-con upgrades are not eligible.
- You must submit your Volunteer Application at least one month before the convention.
- Your legal name must be listed on the hotel booking as a Primary or Additional Guest.
- The hotel room receiving the credit must be in the BLFC room block, and cannot have been booked through a casino offer or through a third-party (Expedia, etc).
Note: The name listed on your hotel booking must match the name on your BLFC registration exactly.
Ex: “Mike” on the hotel booking and “Michael” on your registration will result in the discount not being applied.
If multiple staff members are in the same room, we will stack the earned benefits onto that same room (up to 4 per room per fire code). This reward applies to regular booked rooms, and does not apply to upgraded rooms, like suites. Suites will be handled manually in a manner we expect to be equivalent.
Task Descriptions
Below are brief descriptions of the different departments. These are the typical things you may be asked to do, but you don’t necessarily have to do everything listed. If you don’t feel comfortable performing a particular task, please be sure to inform your lead. If you’re not sure what a task entails, this may help you decide what departments you’re interested in. Note: all departments are responsible for their own setup and teardown.
* Department is considered safety-sensitive and may operate under different policies. See the Volunteer Guidebook for more information.
Contact Us
If you have any additional questions or would like clarification, please feel free to contact us.