BLFC: Curse of Coeurasa

Reno, NV | May 16-19, 2019

Dealer Application

Dealer Applications will open on November 10, 2018. Applications will close on December 31st, 2018. Dealer selection is done on a juried process. Applications will be reviewed and juried as they are received, information on the jurying process is available below. Selection of dealers will be done in phases. While some dealers may be approved as early as mid-November, we will make the final dealer selection on January 5th.

Please feel free to contact us with any questions or concerns regarding the application process.

New this Year

Cost Increase

We are having to increase the cost of tables for 2019 and onward. Because of additional table count, there is no longer enough time to set the tables up on Thursday morning before dealers arrive. Late setup causes a domino effect of problems: 1) the hotel could not setup the power distribution before dealers started setting up and 2) tables could not be adjusted to provide proper spacing in alleyways, causing some alleyways to be thinner than originally planned. To remedy this, we are ordering the tables on Wednesday so they can be fully ready for you to set up on Thursday. We are hoping that this will help us provide you with a better experience come Thursday setup.

Content Restrictions

We received a few complaints that gave us concern. The complaints were centered around the improper amount of respect given to families with minors who view the general dealer area, censorship was not properly handled by some vendors and it was pretty easy to see that. The convention unfortunately does not have the proper number of staff members required to police all displayed content under such a strict scrutiny, something will pass under our radar. We also may consider something to be tame and safe but it might be considered risqué by some parents.

The biggest (but not the only!) cause of the problem was with Dakimakuras. Many of the pillow cases up on display had the tiniest of censorship stickers or none at all, however even with the censorship stickers, the piece of art could be considered to be too risqué by some parents. Because of this, we are expanding our Content Restriction policy: “Restricted material involves images depicting … (h) overly generous amount of exposed flesh, (i) items that are meant to be arousing.”

Expanded Black Market

Because we know a large number of displays will be restricted by the new policy, we will expand the Black Market area and remove the fee to be in the Black Market. This way more vendors can display their content without restrictions. Our hope is to provide the best of both worlds: a better experience for families and minors, while not inhibiting you from selling your art.

Table Fees

BLFC offers two types of vendor experiences, Tables and Booths. Tables provide you with a typical furry convention vendor experience where you are provided with a table and some seating space behind it. We recommend a Table for traditional vendors, smaller vendors or if it’s your first time! Booths provide you with a floor space that you can use as you wish. We recommend a Booth for vendors who need to provide an interactive space for their customers or have a lot of merchandise and benefit from a “store” setup.

Table - $120

Booth - $240

Optional upgrades

Hours

Setup Hours
Thursday 1PM - 8PM
Friday 9AM - NOON
Saturday 10AM - 11AM
Sunday 10AM - 11AM
Sunday
Checkout & Teardown
5PM - 8PM
Sale Hours
Friday Noon - 6PM
Saturday 11AM - 6PM
Sunday 11AM - 5PM

Selection Process

BLFC operates with a juried process for selecting dealers. We avoid the “first-come-first-serve” method because we believe avoiding it helps provide the best dealer hall experience for our attendees. Unfortunately we do not like to go into the specifics of how the jurying process works. If everyone knew how the process worked, it opens up the process to manipulation, then we wouldn’t be able to judge vendors on merits that we deem are important.

Taxes

How to remit taxes

At the start of the convention you will be provided with a temporary business license. This piece of paper must remain on you at all hours of operation during the event. You must remit your sales taxes on Sunday before you leave. Taxes are collected on all sales done on the convention property, including sales processed through online payment processors (such as: Stripe, Paypal).

Business License

The city of Reno (not the state) requires a temporary business license for exhibitors at conventions. The cost of this business license is included in your dealer’s den space, and BLFC will provide you with the business license by Friday of the convention before business begins. Con staff will help you fill out the form; it’s easy. Most of the information will be filled out for you. Should you not have a form, or lose your form, please stop by the convention store to pick one up.

Tax Collection

All sales are subject to state and local sales tax (percentage will be available in your tax form). At the end of the con, you must complete your sales taxes with the dealer den lead before you leave. Nevada has no income tax; be sure to check if you owe income tax in your home state/country. Both the state and the convention receive a copy of the paperwork you submit.

Checkout

You must submit sales tax after closing on Sunday before you leave. Dealers must bring their final sales total to Dealer Operations and pay their sales taxes before leaving the convention. Failure to do so will result in your application being rejected in future years, and the Nevada Department of Taxation will be contacted to collect your sales tax.

Early Checkout

The dealer’s den lead can work with you at any time to process your checkout and collect taxes. Once you check out, you cannot continue business.

Restrictions

Content

Content of any maturity level can be sold in either the Dealer’s Den or the Black Market (this includes standard, booth, and bazaar tables). Black Market allows unrestricted display of mature content so long as it is not audible. In the Dealer’s Den, it is your responsibility to restrict visibility of adult material from the eyes of minors. Restricted material involves images depicting (a) use of narcotics, steroids, or usage of products that present a risk to consumer safety, (b) drug paraphernalia, (c) items that promote hate, violence, racial intolerance, or the financial exploitation of a crime, (f) items that are considered obscene, (g) certain sexually oriented materials or services, (h) overly generous amount of exposed flesh, (i) items that are meant to be arousing.

Copyrighted Characters

If you are selling content depicting copyrighted characters, it is your responsibility to get the appropriate licenses to sell that content.

Food, Drink & Tobacco products

Per hotel policy, pre-packaged manufactured food or drinks cannot be sold by dealers. Small candy can be given away, but not sold. Per city ordinance, all tobacco-related products (including nicotine-free vaporizer products) require a special business license that costs several hundred dollars.

Auctions

BLFC does not allow auctions to be performed on the premises UNLESS they are silent auctions with written bids. We highly suggest that if you wish to auction off an item to do so at the art gallery.

Raffles

Dealers are not allowed to hold raffles of any kind. Raffles are considered “illegal lotteries” in the state of Nevada.

Pets and Animals

The dealers den is a busy location without easy access to the outside, we do not recommend that vendors bring their pets along as this can be stressful for the animal. As per the hotel policy, service dogs that meet the requirements set forth by State of Nevada statute (NRS 426.510) will still be accepted on property. If you are bringing a service animal, please be sure to let us know so we can try to accommodate you in a location with ample space behind your table.

FAQ

Applications

Application does not guarantee a dealers den space. Approved dealers will be notified via email. Judging is based on items that the applicant wishes to sell, quality of items compared to other applicants, and presentation of product. Other criteria may be added as necessary.

Security

At the end of business each day, the dealer room doors will be closed, locked, and will not be opened for anyone. If you forget something you need, you will not be able to retrieve it until the next day. We recommend that you bring a sheet to cover your whole table with whenever you are not manning it, to make it clear that your business is closed.

Wifi Access

Dealer WiFi will be provided for dealers at no extra cost. WiFi password will be provided to dealers at the beginning of the convention, should you not receive the password please stop by the convention store.

Chairs

Each table comes with two chairs. There may be more chairs available, but usually they are in limited supply. Please inform us if you’ll need more than two chairs ahead of time and we should be able to accomodate the request.

Equipment

BLFC does not provide any additional equipment aside from the table, chair, and table skirt.

Dealer’s Assistants

Assistants of dealers will need to buy their own con badge to access the dealer’s den. When submitting your application, indicate the names of your helpers, so their badges can read “dealer assistant.”

Sit Next To . . .

Vendors can add their seating preference via the "Seating Preferences" option in the registration/dealer app menu (you may need to refresh the registration page after making your application to see it).

You will need to provide your Vendor ID to the vendor you wish to sit next to, they'll put it into their form and you'll need to do the same with their Vendor ID. We will only honor seating arrangements from vendors who mutually request each other.

Electricity Usage

Dealer electricity cost us a lot of money and thus electricity will be an additional charge. The cost for electricity is $60.

Payment for Table

When your application is accepted, you will receive payment instructions via email. Payment can be done through the registration website.

Waiting List

You will also receive an email if you are placed on a waiting list. When applications on the waiting list are accepted, you will have 7 days to respond before staff moves on to the next dealer on the list.

Size of Table

The table dimensions are 2.5 feet by 8 feet. You do have some space behind your table but please be courteous to other vendors who are behind you or who might need to use the space behind tables to enter/exit the area.

Contact

Should you have questions that are not answered by this document, please contact dealers@goblfc.org The more questions we receive, the better we can fill this document out!