Bazaar tables are intended for commission artists and other vendors who have a simple setup and fit comfortably on half of an 8-foot table. The prices are greatly reduced from Dealers Den prices.
Vendor Only Hours (Setup and Teardown)
|Thursday||12PM - 8PM|
|Friday||9AM - Noon||6PM - 7PM|
|Saturday||10AM - 11AM||6PM - 7PM|
|Sunday||10AM - 11AM||5PM - 8PM|
|Friday||Noon - 6PM|
|Saturday||11AM - 6PM|
|Sunday||11AM - 5PM|
Note: Any reference of “vendor” below refers to you, the seller, regardless of whether you’re in the Dealers Den, Bazaar, or Black Market.
How to remit taxes
At the start of the convention you will be provided with a temporary business license. This piece of paper must remain on you at all hours of operation during the event. You must remit your sales taxes on Sunday before you leave. Taxes are collected on all sales done on the convention property, including sales processed through online payment processors (such as: Stripe, PayPal).
The city of Reno (not the state) requires a temporary business license for exhibitors at conventions. The cost of this business license is included in your space, and BLFC will provide you with the business license by Friday of the convention before business begins. Con staff will help you fill out the form; it’s easy. Most of the information will be filled out for you. Should you not have a form, or lose your form, please stop by the convention store to pick one up.
All sales are subject to state and local sales tax (percentage will be available in your tax form). At the end of the con, you must complete your sales taxes with the Dealers Den lead before you leave. Nevada has no income tax; be sure to check if you owe income tax in your home state/country. Both the state and the convention receive a copy of the paperwork you submit.
If you include sales tax in your prices, you must have signage posted at your table that states “sales tax is included in the price.”
You must submit sales tax after closing on Sunday before you leave. Vendors must bring their final sales total to Dealer Operations and pay their sales taxes before leaving the convention. Failure to do so will result in your application being rejected in future years, and your nonpayment will be reported to the Nevada Department of Taxation for collections.
The Dealers Den lead can work with you at any time to process your checkout and collect taxes. Once you check out, you cannot continue business.
Content of any maturity level can be sold in the Dealers Den, Bazaar, or Black Market. Black Market allows unrestricted display of mature content so long as it is not audible. In the Dealers Den and Bazaar, it is your responsibility to restrict visibility of adult material from the eyes of minors. Restricted material involves images depicting (a) use of narcotics, steroids, or usage of products that present a risk to consumer safety, (b) drug paraphernalia, (c) items that promote hate, violence, racial intolerance, or the financial exploitation of a crime, (d) items that are considered obscene, (e) certain sexually oriented materials or services, (f) overly generous amount of exposed flesh, (g) items that are meant to be arousing.
If you are selling content depicting copyrighted characters, it is your responsibility to get the appropriate licenses to sell that content.
Food, Drink & Tobacco products
Per hotel policy, pre-packaged manufactured food or drinks cannot be sold by vendors. Small candy can be given away, but not sold. Per city ordinance, all tobacco-related products (including nicotine-free vaporizer products) require a special business license that costs several hundred dollars.
BLFC does not allow auctions to be performed on the premises UNLESS they are silent auctions with written bids. You may have silent auctions at your booth/table, but our Art Gallery is usually a better place to sell items this way, and we usually have space to fit in a few extra items.
Vendors are not allowed to hold raffles of any kind. Raffles are considered “illegal lotteries” in the state of Nevada.
Pets and Animals
The Dealers Den and Bazaar are busy locations without easy access to the outside. We do not recommend that vendors bring their pets along as this can be stressful for the animal. As per the hotel policy, service dogs that meet the requirements set forth by State of Nevada statute (NRS 426.510) will still be accepted on property. If you are bringing a service animal, please be sure to let us know so we can try to accommodate you in a location with ample space behind your table.
I submitted an application. Do I get a space?
Submitting an application does not guarantee a Dealers Den or Bazaar space. Approved vendors will be notified via email.
For Dealers Den applications, judging is based on items that the applicant wishes to sell, quality of items compared to other applicants, and presentation of product. Other criteria may be added as necessary.
There is no jurying for the Bazaar and applications are approved randomly.
How will my stuff be secured when the Dealers Den/Bazaar is closed?
At the end of business each day, the Dealers Den doors will be closed, locked, and will not be opened for anyone. If you forget something you need, you will not be able to retrieve it until the next day. We recommend that you bring a sheet to cover your whole table whenever you are not manning it, to make it clear that your business is closed. If you must leave your table unmanned during business hours, you must make your own arrangements for protecting your table.
Will there be Wi-Fi access?
Vendor Wi-Fi will be provided for vendors at no extra cost. WiFi password will be provided to vendors at the beginning of the convention, should you not receive the password please stop by the convention store.
How many chairs does each table get? Can I request more?
Each table comes with two chairs. There may be more chairs available, but usually they are in limited supply. Please inform us if you’ll need more than two chairs ahead of time and we should be able to accommodate the request.
Is any additional equipment provided?
BLFC does not provide any additional equipment aside from the table, chair, and table cloth.
Can I bring assistants?
Assistants of vendors will need to buy their own con badge to access the Dealers Den. When submitting your application, indicate the names of your helpers, so their badges can read “dealer assistant.”
Can I request to be placed next to another vendor?
Vendors can add their seating preference via the “Seating Preferences” option in the registration/dealer app menu (you may need to refresh the registration page after making your application to see it).
You will need to provide your Vendor ID to the vendor you wish to sit next to, they’ll put it into their form and you’ll need to do the same with their Vendor ID. We will only honor seating arrangements from vendors who mutually request each other.
You may request to sit next to multiple people if you are part of a large group.
Will there be access to electricity?
Dealers Den: Electricity costs us a lot of money and thus electricity will be an additional charge. The cost for electricity is $75 for power draw below 400W, and $120 for power draw above 400W.
Bazaar: Electricity is not available at Bazaar tables. Bring spare batteries and plan accordingly.
How do I pay for my table?
When your application is accepted, you will receive payment instructions via email. Payment can be done through the registration website.
Is there a waiting list?
You will receive an email if you are placed on a waiting list. When applications on the waiting list are accepted, you will have 7 days to respond before staff moves on to the next vendor on the list.
If you have any additional questions or would like clarification, please feel free to contact us.